Government & Public Sector Document, Data, SCIF Security

European certified document cabinets, document safes, data safes, security and fire doors, U.S. federal and NATO, SCIF and GSA hardware   

Certified Safes Ireland™ are the experts in:

• GDPR compliant burglary and fire resistant European certified document safes and cabinets
• GDPR compliant burglary, fire and structural collapse resistant European certified data safes and data rooms
• European certified security doors with fire resistance, sound suppression and anti-ballistic options
• Specialist, restricted, US/NATO level Sensitive Compartmented Information Facility (SCIF) hardware, service and and back-up
• Government & U.S. GSA locks and hardware

Qualified expert advice is critical

When it comes to staff safety and protecting physical data in the public sector there is no substitute for experienced, qualified advice. Considerations such as legally accredited certification of fire resistance and burglary protection is just the starting point. Different types of data media have different degradation levels under different stress factors, for example, humidity as well as temperature is an important factor for preserving magnetic data in a fire, whereas paper documents have a far higher stress level. Competent advice needs to be specific to the environment, the type of media, as well as taking into account legal and regulatory considerations.

Our expertise has been relied on by:

N.A.T.O. Europe, The U.S. Air Force (Europe), The National Treasury Management Agency, The Electricity Supply Board (ESB) PayPal (Worldwide), Grant Thornton, The Department Of Communications (NCSC Cyber Security) (Ireland), The Revenue Commissioners, The Danish Defence Forces (Afghanistan) and many others ....

Our seminars on safes, strongrooms and HNW secure storage have been part of Continuing Professional Development for underwriters and insurers having been awarded CPD points by the Insurance Institute of Ireland and the Chartered Insurance Institute (UK).

EU Parliament regulation 765/2008 created the only system that provides a legal basis of accreditation for the burglary and fire resistance certification of safes in Europe. The ultimate protection against misrepresentation, accredited European certification is the most important factor in maintaining insurance cover long term, as it provides a legal proof of standard under European law.

Recognising accredited European certification

Below are the logos of the certification bodies with accreditation to ISO IEC17065 to certify safes to European standards you will most likely encounter on a genuine certification plate in Ireland. A safe with properly accredited European certification of burglary or fire resistance will display at least one stamped metal certification plate on the inside of the door. 

Two things to remember:

• An accredited certification will always appear on a stamped metal plate, never a sticker.
• There is absolutely no connection between the burglary resistance grade of a safe and its fire resistance.
  Fire and burglary resistance are two separate standards and will always appear on two separate plates.

Fire resistance certification for data is always indicated completely separately to any burglary resistance certification plate that a safe or cabinet may have.
There is absolutely no connection between the grade of a safe and its suitability for data storage.

A safe or cabinet with properly accredited European certification for data storage will display at least one stamped metal certification plate on the inside of the units door. This will always be a stamped metal plate, never a sticker. The plate for will display the words "Data Cabinet", the standard EN1047-1 and will display the letter "P" where the unit is suitable for paper documents, "D" where the unit is suitable for digital data and "DIS" where the unit is suitable for magnetic tape. A data certification plate will also display the logo of an accredited certification body (not the manufacturer) and most importantly, will often provide confirmation that the certification body is accredited to ISO/IEC 17065, a legal proof of standard under European law.

  Flexible audited tracking of access to secure storage

Paper files with personal information are required to be protected against unlawful destruction and unauthorised access. Furthermore there is a legal requirement to record who accessed the files, for what purpose and when. This information must be recorded and maintained as part of process. 

We offer a range of affordable, state of the art, data safe and data cabinet locks that can be easily retro-fitted to many existing data and filing cabinets. Not only do these locks record the access to files automatically but they provide the data controller with an easy method to download secure bank level audit trails via a USB flash port and FREE bank standard audit software. 1000 events and users are identified by a two digit number at the beginning of their access code. These audit trails can be downloaded and stored at regular intervals and are obviously a superb staff time saver. Theses locks are the very definition of the “Privacy by Design” concept of the GDPR when it comes to restricting and auditing access to relevant paper files. Originally developed for high risk banking, cash-in-transit, the system is demonstrably secure, restrictive, hierarchical and entirely suitable for purpose, quickly and affordably building automatic privacy and security into paper file or physical data processing.

 EN1627 Certified security, fire & ballistic doors

There are many security doors on the market but few with EN1627 certification to European standards, even fewer with 60 minutes certified fire resistance to EI60 and even fewer again with sound suppression and ballistic options to suit government applications. Our burglary tested security doors offer grade III EN1627 burglary resistance, are made to order, and tailored to meet specific size, furnishing, locking, surface and mission requirements. Doors are made of galvanised steel, primed and powder-coated and can come in sound suppression, fire resistance or anti-ballistic versions, with several locking options available, including integrated wiring to allow connection to an access control and alarm system. Integral locking systems come with drill protection. Door colour is available in most RAL and NCS colour charts. Standard size 9x21 or 10x21 but also available in special sizes of door opening in increments of 10 mm. Suitable for inside and outdoor installation.

Standard configuration:

• Certified burglary protection Grade 3 (EN 1627)
• Sound insulation 41dB 

The first SCIF lock accessible for those with disabilities

Named a Platinum Winner in Best Access Control Hardware by Government Security News and a Security Today Award Winner, the Sargent and Greenleaf 2890C solution combines a US federal GSA-approved combination lock with an innovative life safety component. Designed to meet Federal Specification FF-L-2890C, this high security door lock system protects critically secure environments while also allowing quick and easy emergency egress. 

This is the first and only product suitable for SCIFs, data rooms and other high security areas that meets all the requirements outlined in U.S.federal high security specification FF-L-2890C. The system comes in ten configurations making it easy to standardize installation in government, military and commercial facilities. The system also offers the first GSA-approved Automatic Bolt Retraction (ABR/ADO) system as an add-on option to make high-security spaces accessible for individuals with disabilities.

Product Options:

• Exit Lever
• Exit Lever + Electronic Access Control
• Exit Device + Electronic Access Control
• Life Safety Deadbolt with Exit Lever
• Life Safety Deadbolt with Exit Lever and Keyless Thumbturn
• Secondary Entrance with Exit Lever + Electronic Access Control
• Secondary Entrance Panic Bar + Electronic Access Control
• Exit Only Lever

 Remote support & scheduled training

Certified Safes Ireland™ offer training and remote support to all of our clients, their staff, and on-site maintenance personnel, including, software installation and GDPR compliant management for audit and time locking, deposit safe cash drop scanning operation and back-office software, multi-user time lock and time delay lock programming and basic on-site trouble shooting, backed by an extensive range of specially recorded training and troubleshooting videos that is constantly being added to.

24/7 Technical service & support

Certified Safes Ireland™ offer an efficient and highly cost-effective safe, vault, and locksmith service to all our clients, including nationwide coverage, 7-day support and emergency lock opening. Our chief safe and strongroom technician is a licensed locksmith and a specialist in non-destructive lock or combination manipulation (Non-Destructive Entry - NDE) with vast industry experience in Ireland and Europe.

Maintenance

As part of a larger group, we can offer fast and efficient service 24 hours a day, 365 days a year, to attend planned maintenance, commissioning, repairs and call-out duties, not only on safes, strongrooms, security doors and locks, but on all types of data infrastructure, fire, alarm, CCTV and electrical equipment on a contract basis. Our group partners IC Services And Maintenance has built its reputation on efficient planned programmes and quick response. Our integration specialists are the best in their respective fields and are always up to date with relevant codes of practice and training.

 For advice call: +353 1 7076011

Certified Safes Ireland™ director Alan Donohoe Redd is a member of the European CEN263 Working Group responsible for writing European Standards for safes, strongrooms (vaults), secure cabinets and physical data protection for the European Union. A registered NATO supplier and a longstanding member of the European Security Systems Association, Alan has a vast range of experience spanning almost 40 years and encompassing installation of safes, strongrooms, physical data protection, CCTV, alarms, access control, secure storage control systems and Sensitive Compartmented Information Facility (SCIF) specification, design, and installation.

Alan is an expert on standards and fraud issues related to secure storage in Europe and the UK, has had articles related to these subjects published by The Law Society Gazette and Irish Broker Magazine, has forced retractions of multiple false claims related to secure storage offerings to the public, including some published by the Irish Times, and has been pivotal in having misleading standards and practises recognised and withdrawn in Ireland, the UK and at a European level.