In accordance with the General Data Protection Regulation (GDPR) Implemented Certified Security Ltd™ have implemented this privacy information notice to inform you, our current and former clients, of the types of data we process about you. We also include within this notice the reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your data.
This notice applies to current and former clients.
We are a Data Controller of the personal data that you supply to us under your contract with us.
A) DATA PROTECTION PRINCIPLES
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
B) TYPES OF DATA HELD
We keep several categories of personal data on and from our clients in order to carry out effective and efficient processes. We hold the data within our computer systems and in physical from, for example, in invoices, order confirmations and emails.
Specifically, we hold the following types of data:
C) LAWFUL BASIS FOR PROCESSING
The law on data protection allows us to process your data for certain reasons only. In the main, we process your data in order to comply with a legal requirement or in order to effectively manage the service contract we have with you, including ensuring we can deliver our service to you.
The information below categorises the types of data processing we undertake and the lawful basis we rely on.
D) WHO WE SHARE YOUR DATA WITH
All employees within Implemented Certified Security Ltd that handle your personal data are trained in ensuring data is processed in line with GDPR. Data is only shared with other companies and individuals for the following reasons: administration of services, delivery of products and services, contractual obligations, security checks. Your data is not shared with third parties, except to comply with a legal obligation placed upon us. We have a data processing contract in place with such third parties to ensure data is not compromised. We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
E) RETENTION PERIODS
We only keep your data for as long as we need it for, which will be at least for the duration of your service contract plus 7 years from the date that service contract with us terminates, although in some cases we will keep your data for a longer period after your contract has ended. Some data retention periods are set by the law.
F) AUTOMATED DECISION MAKING
Automated decision-making means making decision about you using no human involvement e.g. using computerised filtering equipment. No decision will be made about you solely on the basis of automated decision making.
G) DATA RIGHTS
You have the following rights in relation to the personal data we hold on you:
Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data.
I) MAKING A COMPLAINT
If you think your data rights have been breached, you are able to raise a complaint with the Data Protection Commissioner. You can contact the Data Protection Commissioner by post at Canal House, Station Road, Portarlington, R32 AP23 Co. Laois or by telephone on 1890 252 231 (Locall) or +353 57 8684800
J) DATA PROTECTION COMPLIANCE
Certified Safes International’s Data Protection and Compliance Officer is:
Alan Donohoe Redd, Unit G7, Riverview Business Park, Nangor Road, Dublin 12, Ireland. D12 E440
Phone: +353 1 7076011